Food Vendor Application

Thank you for you interest in attending the 46th edition of the Home County Music & Art Festival.  If you are new to our festival, welcome!  If you are returning, welcome back!

 

On this page you will find all the information you need to apply to be a vendor, including Rules and Regulations, Price Structure, link to the City of London's Food Vendor Package and the application form.

 

THE RULES AND REGULATIONS

 

  • Move-in and Location: Move-in is Thursday, July 18, 2019, between the hours of 9 am and 5 pm. Without exception, you must confirm your site location with Festival Management prior to setting up.  We do not take site reservations or guarantee placement. Your location is allocated at the sole discretion of Festival Management according to a range of factors we must consider, including space made ‘off limits’ by the City of London and to changes we make (e.g. Craft Beer Garden, sponsor area placement). You will be assigned a location according to our plan; if you occupy a space not allocated to you, you will be required to move immediately, at your expense.

 

  • No product/service exclusivity:  Festival Management retains the sole right to determine the number and kind of vendors to which it rents space.

 

  • Footprint:  We need to know the exact dimensions of your vehicle or tent, plus the outside dimensions (footprint) of the space you require to operate effectively and safely.  You may not exceed those dimensions.  If we have space available, we may be able to accommodate you but doing so may entail additional charges.  If your vehicle/equipment has a larger or significantly smaller footprint than indicated on your application, Festival Management reserves the right to take such action as it deems appropriate, including but not limited to relocation to another suitable spot (if available), levying additional expenses, or immediate termination of occupancy with forfeiture of rental fees and levying of such other expenses as are deemed appropriate.

 

  • Regulatory Agencies and Documents:  It is your sole responsibility to ensure that all regulatory standards and rules have been met, including the submission of all required documentation and applications to the appropriate regulatory agencies.  Furthermore, copies of all documents submitted and licences/approvals received must accompany this application (forward to info@homecounty.ca).

 

  • All vehicles and equipment must meet all applicable regulatory standards as required under Federal, Provincial and Municipal Law. Should your vehicle/equipment fail to meet and/or maintain these standards throughout the Festival, Festival Management may, in its sole discretion, terminate your Rental Agreement, retain any and all fees you may have paid and levy such other expenses and costs as are deemed appropriate.

 

  • Insurance:  You must provide, no later than June 30, 2019, a certificate of insurance (in addition to the document required by the City of London) showing Home County as an additional insured for the period of the festival, July 18 to 21, 2019, with liability in an amount no less than $2,000,000.  Should you fail to provide this document by the required date, you will not be permitted to enter the Park, all fees you have paid will be forfeited and additional expenses and costs may be levied at the sole discretion of Festival Management.

 

  • City of London Vendor Number:  If you do not have one, you will need to acquire one.  The city's Food Vendor Package is available HERE.  You will not be permitted to enter the park without proof of a vendor number 

 

  • No Credit:  All fees, costs, levies and any other required expenses must be paid in full to Home County and to all other regulatory and other agencies by the required dates.  There will be no credit terms extended and no exceptions made.  Failure to make such payments will result in immediate termination of your Rental Agreement.

 

  • There is No Smoking anywhere in the Park!  This is a Provincial law which we are required to uphold.  Failure to obey may result in citations and fines levied by inspectors.

 

  • Vehicles in the Park:  Vehicles are not permitted to move within the park except during the following times: 

 

    • Move-in on Thursday July 18th from 9 am to 5 pm

    • Between 8 am and 11 am on Friday, Saturday and Sunday

    • Between 10:00 pm and Midnight any evening.

 

Municipal Bylaw Enforcement Officers may issue a citation (ticket) should you attempt to move a vehicle in or out of the park at any other time.  In addition, should you attempt to move a vehicle within the park at a time other than those stipulated, Festival Management may, at its sole discretion, terminate your Rental Agreement immediately, retain all fees paid and levy such other expenses and costs as are deemed appropriate.

 

Space in the Park for one additional storage trailer may be acquired from the City of London for an additional fee.  Application is available HERE

 

  • Utilities: Electrical and Water Services are provided by the City of London. We are therefore unable to guarantee either its reliability or its continuation. The Home County Folk League accepts no responsibility or liability for early or unexpected termination of any utility for any reason.

    Utilities are limited to existing infrastructure. No additional services are available or will be permitted (this includes generators, pony panels, distro units etc.) Vendors will not overload services; if services are overloaded, damaged or in any way disrupted, the Vendor will be solely responsible for any and all costs associated arising from the repair and restoration of those services, including, but not limited to, loss of business and/or product, whether for themselves, other Vendors and/or the Home County Folk League.

    Vendors must supply their own connectors/connections (cables, appropriate plugs, hoses etc.). All connections/connectors must meet all applicable regulatory standards, without exception.

 

  • Waste Management: We are committed to environmental sustainability. Consequently, the following regulations apply:

 

    • Solid Waste is streamed into categories:  Compostable, Recyclable, and Garbage.  We provide a central depot with appropriately marked bins and containers for waste disposal. 

 

    • Grey Water:  Water waste from hand and dishwashing, etc., will be disposed of either in the designated containers or in the drains designated to accept Grey Water.  Failure to dispose of Grey Water in the designated manner may result in issuance of a citation by City of London Bylaw Enforcement.

 

    • Grease/Oil Waste:  Grease/oil waste must be removed by the vendor and disposed of in accordance with all applicable regulatory standards.

 
  • Parking:  One parking pass entitling you to park one vehicle in the designated area on Clarence Street will be provided to you when you arrive at the park.  Passes must be displayed on the dash in clear view of City of London Parking Enforcement Officers.  Any disputes, including tickets issued, must be addressed to City of London Parking Enforcement.  We accept no responsibility for safety, security or any other issue arising from your use of the parking pass.

 

Additional weekend parking passes in Festival Parking on Wellington Street cost $25 and may be purchased during move-in or throughout the weekend.

 

  • Overnight:  City of London regulations prohibit Vendors from remaining in the park between the hours of midnight and 7 am.  Vendors may not sleep or camp in the park, and no vehicle, with the exception of those intended for food service only, is permitted in the park during that period. 

 

  • Security:  Vendors are solely responsible for security of their products and equipment. We do provide limited overnight security; however, we do not accept any liability for loss or damage to your property.   

 

  • Approved Products and Services:  You may sell only those products and services approved in advance by Festival Management.  All products must meet all applicable regulatory and health code standards. 

 

  • Ancillary Equipment:  Vendors are responsible for supplying their own tables, chairs, extension cords, walls and roofs for their spaces.  All equipment, including structures, must meet all applicable regulatory standards and pose no danger to the health and safety of their staff, customers, and festival staff.  All equipment must be CSA approved.  

 

Please be advised that any tent or awning exceeding 600 contiguous square feet requires a Building Permit.

 

Vendors may commence operating only after their facilities have been inspected and approved on-site by the appropriate regulatory body.

 

  • Cleanliness:  Vendors are responsible for keeping their booth and its surroundings clean and tidy and in the sanitary condition as prescribed by applicable regulations at all times.  Failure to do so may result in a citation from the Middlesex-London Health Unit, immediate cessation of operation and additional sanctions.  In addition, Vendors will ensure that their location is clean, tidy and free of debris upon move-out.

 

  • Restrictions on Containers:  Only eco-friendly containers and related materials may be used in Victoria Park for serving food or beverages.

 

 

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Fee Schedule:

Late Payment (after May 15, 2019)

Two 15 AMP:   $1175 
30 AMP:           $1385
60 AMP:           $1600 

There will be a $50 administration charge for any returned cheques.

Preferred method of Payment is E-Transfer to info@homecounty.ca
 

If paying by cheque: Please make payable to Home County Folk League for each site you wish to rent. Your cheque will be returned if your application is not successful. A decision will be made by the jury and communicated as soon as possible.

Credit Card Payment: Please call 548-888-HOME.  Please note: We accept Visa and Mastercard only.
 

Food Vendor Requirements 

Regulatory Forms:

Must be submitted to the appropriate regulatory agency. Copies must be forwarded to the Home County Folk League.
 

City of London Sale of Food and/or Amusement Devices Registration Form
City of London Fire Department Fire Safety Plan for Tents
City of London Fire Department Appendix A Special Events Mobile Food Vendors Checklist
City of London Appendix B Food Vendor - Tent
Technical Standards and Safety Authority MOBILE FOOD SERVICE EQUIPMENT ANNUAL INSPECTION CERTIFICATE FOR MFSE'S
MLHU Special Event Food Vendors Form
City of London Certificate of Insurance - Standard
Certificate of Insurance - Home County Folk League

Option 1:
I carry Commercial General Liability Insurance in an amount equal to or greater than $2,000,000 and will forward proof that the Home County is named as an Additional Insured before June 30 2018.

Option 2:
I have not yet arrranged for the required insurance coverage but will forward proof that the Home County Folk League is named as an Additional Insured before June 30 2018.

I understand and agree that all forms must be submitted to and approved by the appropriate regulatory agencies and copies forwarded to the Home County Folk League before June 30 2018. Failure to do so immediately invalidates my Application and will result in forfeiture of all fees paid.
 

I Agree


I have read and understood the Rules and Regulations and agree to be bound by them. I understand that Festival Management reserves the right to change or alter any Rule or Regulation at any time, at its sole discretion, and that no such change or alteration will invalidate any other obligation of the Vendor herein.

I further understand and agree that failure to comply with any Rule or Regulation described herein, or which may be communicated to me prior to or during the Festival, may result in sanctions, up to and including immediate termination of occupancy, forfeiture of Rental Fees, levying of such other expenses and costs as League Management deems appropriate in its sole discretion, and refusal to accept Application to future Festivals.
 

Yes I Agree

Please draw your signature into the box below.